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Map Heyflow fields to Airtable fields to easily send information from your Flow to Airtable and track incoming responses as new rows.
Follow up on new leads quickly and manage your sales pipeline more efficiently.
Important to note
❗ All data that you want to map needs to have a System Label set (alternatively, the field needs to be set as a variable)
❗ When tracking new Heyflow responses in Airtable, all unmapped information will not be saved. Also, it's currently not possible to overwrite any rows.
Setup
Connecting your account
Within your Flow, go to Integrate and then to the tab Response Handlers
Click on Connect to Airtable, a pop-up window will appear and ask you to provide your Airtable credentials and select the workspace you want Heyflow to have access to.
Select the Airtable account you would like to connect to and click on Select Account.
Choosing the base and table
Select the Airtable base and table, in which you want to create a row as soon as a response is sent.
❗ It's only possible to send the data to one base and table, not multiple.
❗ If you can’t find a certain base or not all bases are shown during setup, they haven’t been authorized yet. This often happens if the base was created after you first connected your Airtable account. To fix this, go to the Integrations tab in your Heyflow account, select the Airtable integration, and click on ‘Manage accounts’. In the pop-up, click ‘Reconnect’ to refresh the authorization. This will make all current bases available for selection.
Mapping data fields
Choose a Heyflow field and map it to the corresponding field in your integration. You can select from:
built-in fields like Heyflow ID, Referrer, URL (with parameters), or A/B test ID and version;
a static text input to send fixed values (e.g. an identifier that will only be sent to the integration);
or any input field from your flow.
Repeat this process for all relevant fields and click on “Save changes” afterward
And that’s it, you will now receive your responses as rows in Airtable!
🔎 You can only forward individual file uploads, as each upload generates a single link. If you need to collect multiple files, you can add multiple Upload blocks to your flow. Learn more about Uploads here.
Tracking URL Parameters
If you want to pass URL/UTM parameters from your flow to Airtable, you need to set up a hidden input field to capture the data. Once set up, you can map these input fields to corresponding fields in your response handler of choice.
The UTM parameters will then be automatically passed along with each response—without your visitors noticing. 🚀
Troubleshooting
Integration Error
If you have received an email from Heyflow saying that there is a problem with the Airtable Integration, this may be due to the OAuth token being invalid and in need of re-authentication. Here’s how you reconnect your Airtable integration:
1. Go to the Integrations tab in your Heyflow account:
2. Select the Airtable integration and click on ‘Manage accounts’:
3. A pop-up will open where you can then click on ‘Reconnect’:
4. Now you are ready to republish your Heyflow!